The following guidelines apply to any and all persons who have agreed to be presenters for MWHCEC. Exceptions to any of these policies shall be solely at the discretion of MWHCEC. Agreeing to present a concurrent session denotes acceptance of these guidelines.

  1. Sessions are scheduled on November 11, November 12 and November 13 and are 60 minutes in length. Only submit a proposal if you are available to present on any of the dates.
  2. Submissions which include a healthcare engineer as a presenter will be ranked higher than those with only vendors presenting.
  3. Most sessions are slated for a 60 minute speaking slot; certain workshop sessions may be slated for a longer duration as required by the content.
  4. Presenters participate as volunteers and as such are not compensated for their participation in MWHCEC events.
  5. Accepted presenters will receive complimentary event registration.
  6. Presenters are expected to meet all deadlines for submission of materials and information related to their sessions, as outlined in the presenter packet.
  7. Presenters will arrive at their speaking engagement a minimum of 15 minutes before the session is scheduled to begin.
  8. Presenters are expected to arrive fully prepared for their presentations, with all speaking points, slideshows, and materials compiled and ready.
  9. Presenters will secure advance permission from the copyright holder(s) when using copyrighted materials as part of their presentations.
  10. MWHCEC may audio or video record sessions or take photographs during the event. Presenters agree to have their likeness included in any MWHCEC media for promotional uses after the event.
  11. Presenters agree to have the biographical information used at the discretion of MWHCEC for the purposes of event marketing and promotion.
  12. In the event that a presenter needs to cancel, he/she will immediately turn over a copy of his/her materials intended for the event to MWHCEC so that a replacement presenter may use the materials in preparation of executing the session. In the event of cancellation, the presenter must reimburse MWHCEC for any expenses the organization has incurred for his/her participation in the event. 
Midwest Healthcare Engineering Conference